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Constitution

RULES OF DRAMA NEW ZEALAND, THE NEW ZEALAND ASSOCIATION FOR DRAMA IN EDUCATION INCORPORATED (THE SOCIETY)

Updated: May 2016

1. INTRODUCTION

1.1 Drama New Zealand; The New Zealand Association for Drama in Education is an association for teachers, youth theatre and theatre in education practitioners interested in promoting the recognition, study and development of drama in education from early childhood to tertiary education both nationally and internationally

2. NAME

2.1 THE Society shall be known as: “Drama New Zealand, The New Zealand Association for Drama in Education Incorporated”

3. THE OBJECTS

3.1 TO Provide a supportive professional environment for all teachers to share views and concerns about drama in education

3.2 TO encourage the growth of the student through all forms of drama in education

3.3 TO publish an annual arts and education journal to discuss current theory and practice, and a regular email newsletter (at least once per term) to keep members informed of
news and developments.

3.4 TO provide workshops that will help with educational practice

3.5 TO represent the views of its members to pertinent members

3.6 TO represent the case for drama in education at a national and international level.

3.7 TO inform members of national and international conferences

3.8 TO affiliate with Drama Australia, The National Association for Drama in Education of Australia and uphold the requirements of the Memorandum of Understanding between
the two National Associations (appended to this constitution see Appendix A)

3.9 TO be a member of the International Drama and Theatre in Education Association (IDEA)

4 MEMBERSHIP

4.1 THE society shall operate at a national and regional level. The following regions (”The Regions”) will be represented on the national executive (”The Executive”).
(a) AUCKLAND including Northland)
(b) WAIKATO (including Bay of Plenty, Gisborne, Taupo and surrounding areas)
(c) MASSEY (including Taranaki, Manawatu, Ruapehu and Hawkes Bay and surrounding areas)
(d) WELLINGTON (including Wairarapa and Horowhenua)
(e) CANTERBURY (including Marlborough, Nelson, the West Coast, Canterbury up to Timaru)
(f) OTAGO/SOUTHLAND (including Southland, Timaru and Fiordland)

4.2 THERE are seven types of membership of the association.
(a) Individual
(b) Institutional: for libraries, tertiary providers
(c) Student or Unwaged
(d) Provisionally Certified Teachers (for up to two years)
(e) Overseas
(f) Associate member: for theatre companies and industry partners.
(g) Life

4.3 (b) Institutional members of the association have one voting membership per meeting to attend workshops and general meetings and to receive one copy of the journal of the
association.
(c) Student or unwaged members or provisionally certified teachers of the association are entitled to attend workshops, stand for office at regional or national level, vote at any
general meeting and receive any journals or newsletters of the association.
(d) Overseas members of the association are entitled to receive any journals or newsletters of the association.
(e) Associate members are entitled to attend workshops, stand for office at regional and national level, vote at any general meeting and receive any journals or newsletters of the
association.
(f) Life members of the association are entitled to attend workshops, stand for office at regional and national level, vote at any general meeting and receive any journals or
newsletters of the association.

4.4 Upon payment of the annual subscription fees an individual, association or institution may apply to the Secretary of the Society for membership in the Society, and such
membership shall include membership of such regional that the individual, association or institute shall nominate

4.5 The Committee shall determine the annual membership fee for all membership classes, other than the ‘Life’ membership class which will not attract any subscription fee. The
fees set by the committee are to be ratified at a general meeting of the society. The committee shall publish the appropriate fees payable for the relevant classes on the
membership application form and in any such other place deemed appropriate by the committee.

4.6 Subscriptions will be due for a calendar year from January to December

4.7 Persons or institutes cease to be members of the association if they have not paid their subscription fees by 31 st March

4.8 A proportion of the annual subscription fee (‘the Capitation Grant”) to be determined by the members at the AGM or other special meeting, shall be transferred to the regional
Committee of the region nominated by the member subscriber and no further regional membership fee may be imposed without leave of the National Executive Committee.

4.9 Membership of the Society shall cease through written resignation, non-payment of subscription, or by action of the elected officers according to the aims and rules of the
Society. Membership shall cease one (1) month after the receipt of the written resignation of the member or one (1) month after the Secretary has written to the member at his or her last known address advising them of no-payment of the subscription or of the decision of the Executive. Any member who objects to such a determination may appeal to an independent arbitrator who shall be a member of the Society and who shall be appointed by the President for the time being of the Auckland Distract Law Society.

5. NO PECUNIARY GAIN FOR MEMBERS

5.1 Subject to cause 5.2 and 12.6 hereof, nothing in the terms and conditions of the within Rules shall be construed to permit pecuniary profits to be derived by any member from
say activity, business or investment undertaken by the Society.

5.2 Any member of the Society may derive pecuniary gain from the Society:
(a) by way of salary as servant or officer of the Society; or
(b) by deriving such gain to which he would be equally entitled if he were not a member of the Society; or
(c) by way of competition for trophies or prizes other than money prizes

6. RULES

6.1 The rules of the Society may be altered, added to, or rescinded by written Notion of Motion being circulated to all members 14 days prior to the Annual General Meeting or
Special General Meeting provided that no addition to or alteration of rule 12.6 shall be approved of the Inland Revenue Department. No rule or amendment shall be valid until
accepted by the registrar or an Assistant Registrar

6.2 All notices required to be given under the provisions of the Rules shall be sufficient if sent/or posted to the member’s usual or last known place of abode in New Zealand. Any
such notice shall be deemed to be delivered in the ordinary course of post or electronic mail and no proceedings of the Society shall be declared invalid by reason only of the
non-receipt of such notice by a member.

7. MANAGEMENT OF SOCIETY

7.1 The general control and management of the affairs of the Society(including the control and investment of funds) shall be in the hands of an Executive (‘the executive’) which
shall meet periodically as required for the control of business and the day to day running of the Society.

8 PROCEDURES AT MEETINGS

8.1 The Society shall hold an A.G.M between 1 March and 30 May in each financial year. All members shall receive written notification of the A.G.M. at least twenty-one days prior
to the date specified within such notice

8.2 A Quorum of ten per cent of the total financial membership shall be present at all general meetings, including A.G.M. In the event of an A.G.M. not having a Quorum another
meeting will be called with at least 14 days’ notice

8.3 A Quorum of four members shall be present at meetings of the Executive. In the event of a lack of a Quorum matters may be discussed but no actual decision taken

8.4 Any requisition signed by any 13 members of the Society and delivered to the secretary to convene a special meeting (‘special General Meeting’_ shall state the nature of the
business to be brought before the meeting. Immediately upon receipt of such requisition the secretary shall call a special meeting of the Society to be held within twenty one days
of the date on which the requisition was received.

8.5 Each region shall hold a minimum of two meetings including a regional A.G.M in any financial year (‘the regional Meetings’) and any other meetings deemed necessary. The
meetings shall be organised by the elected Regional Executive (“the Regional Executive”) and minutes and financial reports from at least two meetings shall be duly
furnished to the National Secretary and National Treasurer in any one financial year.

8.6 The Regional Treasurer shall uplift capitation fees owing to the Region from the National Treasurer and shall furnish annually an independently reviewed financial report to the
National Treasurer following the Regional A.G.M.

8.7 Nominations for members of the Regional Executive must be proposed ad seconded by financial members of the Society. The nominee must be a financial member of the
association

8.8 Should the number of nominations not exceed the vacancies such nominees shall be declared elected at the Annual General Meeting of the Region. If the nominations
exceed the vacancies a ballot shall be taken.

9 VOTING

9.1 Voting at meetings shall be by show of hands or by secret ballot, according to the discretion of the meeting

9.2 The President of any meeting of the Society shall have a deliberative as well as a casting vote

10 APPOINTMENT OF OFFICERS

10.1 The Executive of the Incorporated Society shall consist of a:
(a) PRESIDENT
(b) VICE PRESIDENT (who shall preside in the absence of the President)
(c) SECRETARY
(d) TREASURER
(e) REGIONAL REPRESENTATIVE CO-ORDINATOR
(f) PRIMARY REPRESENTATIVE
(g) THREE EXECUTIVE MEMBERS with tasks allocated by agreement, with a maximum membership of nine, as needed all of whom (except the Regional Officers) shall be
elected (by way of receiving more votes than for any of the other candidates) in the first instance at an inaugural meeting and thereafter at the AGM or at the Special General
Meeting with a maximum membership of NINE. That the executive officers be able to co-opt up to three members if needed.

10.2 The Regional Executive in any one region (as defined in 4.1) shall consist of: (a) CHAIRPERSON (b) SECRETARY (c) TREASURER (d) REGIONAL REPRESENTATIVE (who shall liaise with the National Executive Regional Representative Officer) (e) Any other regional officers deemed necessary provided that there be a maximum of 9 officers.

10.3 Regional Officers are entitled to represent their region at any Regional Representatives’ meeting convened by the Regional Representative Co-ordinator and at meetings of the
National Executive (“an Executive Meeting”) by written submission to the Regional Representative Co-ordinator.

10.4 Each Region shall have the right to appoint, by election at any Regional meeting a Regional Liaison Officer. If any Region fails to appoint such an officer the Executive may
appoint a suitable person until the Region elects its own nominee

10.5 All minutes of National Executive meetings will be made available to the Regional Liaison Officers by the National Regional Representatives Co-ordinator

10.6 The Society may make provision for the main office bearers of the Executive to be elected from two or more regions in any one year.

10.7 Should any member of the Executive with the exception of the Regional Officers be absent without permission from three consecutive executive meetings the Executive may
treat the member as having resigned the position (and may declare accordingly) and may proceed to fill the vacancy.

10.8 The Executive may appoint any number of individuals or committees to undertake any special work on behalf of the Society

10.9 All nominations for the Executive must be in writing and in the hands of the Secretary no less than four hours before the time of the A.G.M. or Special General Meeting,
PROVIDED THAT not less than three quarters of the members constituting a quorum present at the A.G.M. or Special General Meeting may vote to waive the notice
requirement and accept nominations from the floor. Each nomination must be signed by a proposer and seconder who must be financial members of the Society and must be
signed by the person nominated with the exception of nominations received from the floor in the manner prescribed by this clause which may be proposed and seconded by
members present and entitled to vote at the A.G.M. or Special General Meeting.

11. SEAL

11.1 The Seal shall be in the custody of the Secretary and shall be affixed by her/him as the Executive directs. At least two members of the Executive must witness the seal by their
signatures.

12 FINANCE

12.1 The treasurer shall keep full and proper accounts at the direction of the Executive and shall prepare financial reports as requested by the Executive

12.2 The Executive shall be responsible for the delivery of an annual statement containing such matters as Section 23 of the Incorporated Societies Act 1908 requires or as
requested by the Registrar of the Incorporated Societies

12.3 The accounts of the Society shall have an external independent review by a registered auditor at least once per year and be presented at the annual general meeting.

12.4 A banking account shall be operated in the name of the Society. Three signatories are to be provided for the account, any two of whom must authorise any transaction

12.5 Each elected Regional Committee shall be required to use only the society’s assigned bank account provided by the National Treasurer who will be one of three signatories to
that account, any two of whom must authorise any transaction

12.6 The income and property of the Society from whatever source derived shall be applied solely towards the promotion of the objects of the society and no portion of the funds
(whether a winding up or otherwise) shall be paid or transferred directly or indirectly by way of dividends or bonus or otherwise to any member of the Society except that
payments by way of salary to any person employed by the Society shall be permitted.

12.7 The regional treasurer will ensure that banking practices as outlined in 12.4, 12.5 and 12.6 are followed by the Regional Executive.

12.8 The National Treasurer automatically be a member of the organising committee for National conferences and take responsibility for man aging the accounts.

13 REGISTERED OFFICE

13.1 The registered office of the Society shall be the address of the President or such other place as the Committee may determine. Notice of every change of location of the office
shall be notified to the Registrar.

14 REGISTER OF MEMBERS

14.1 The Secretary shall be responsible for having someone (either a member of the executive or an administrative assistant) keep a Register of Members. Such Register
shall contain the names, addresses of the members, and the dates when they became members.

15 WINDING UP AND DISSOLUTION

15.1 The Society may be wound up if, at a general meeting, its financial members pass a resolution for that purpose, and if that resolution is confirmed at a subsequent general
meeting held not earlier than thirty days after that date of the resolution and if its members are notified in writing.

15.2 In the event of winding up, the property and assets of the Society shall, subject to payment of its debt and liabilities and the costs of winding-up be paid to the New
Zealand Association for Teachers of English.

16 DISPUTES AND INTERPRETATION

16.1 In case any questions arise relating to any matter not specifically provided for by these rules, or about the interpretation of such rules, or any clause or paragraph hereof, the
question shall be determined by the vote of a majority of the Executive whose decision shall be conclusive and binding on all members, unless revoked at a general meeting to
be called in accordance with the rules. The decision of a majority of those entitled to vote at such a general meeting shall be final

17 POWERS

17.1 The Society will have the power to do all of the following things:
(a) To purchase, erect, build, take on, lease or otherwise obtain the use or occupation of, and to manage, extend, improve, develop, alter, maintain and repair and to sell, let,
lease, donate or otherwise dispose of, real and personal property of every description.
(b) To employ staff to assist in the work of the Society as such wages and in such terms as may be deemed expedient and to obtain and pay for professional advice and services
(c) To adopt such means as the Society may from time to time determine for the purpose of raising money and for obtaining property for the furtherance of the objects of the Society
and to accept contributions, collections, donations, legacies, devices, gifts, grants and subsidies.
(d) To borrow or raise money for the furtherance of the objects aforesaid and to give and execute mortgages of any real or personal property of the Society and to lease or bail
any such property. Constitution 2000DOC page 9of 9
(e) To secure in such a manner as a Society shall think fit the repayment of any money borrowed or raised by the Society and in particular by the issue of debentures or
debenture stock or otherwise charged upon all or any of the property of the Society both present and future and to give and execute in the prescribed manner mortgages,
debentures and other instruments as security for such repayments or to pay off, redeem or purchase any such securities
(f) To do all such other acts and things as are incidental to or will further be conducive to the attainment of the general objects of the Society.
(g) Any purchase or sale of freehold or leasehold property by the Society and any borrowing of money and security therefore must be approved by resolution passed at a general
meeting and the documents necessary to carry out the same shall be executed under the common seal of the Society
(h) In addition to the powers herein before vested in it the Society may enter into arrangements with any Government or Authority, supreme, municipal, local or otherwise
that may seem conducive to the Society objects, or to any of them, and to obtain from any such Government or Authority any rights, privileges and concessions which the
society may think it desirable to carry out, exercise and comply with any such agreement, rights, privileges and concessions

APPENDIX A

Memorandum of Understanding DRAMA AUSTRALIA & DRAMA NEW ZEALAND

Preamble:
This Memorandum of Understanding (MOU) is between Drama Australia and Drama New Zealand, who are the peak national drama education associations in their respective countries
and are members of IDEA (the International Drama Education Association).

The purpose of this MOU is to:
• chronicle and acknowledge the current practices that exist between the two associations;
• encourage and support each other’s core business, aims and objectives as independent and autonomous National drama education associations;
• strengthen levels of collaboration between the two associations;
• foster and encourage the distinctive contribution that each association makes to the IDEA Oceania Region;
• collaboratively advocate for, and give voice to, drama educators and their practices internationally;
• strengthen the ties and connections that currently exist between the two association, and
• explore ways and means of extending these ties and connections in the future.

We agree to:
• provide complimentary registrations for two people as nominated by the management boards of each association to attend each others National Conferences;
• forward a complimentary copy (hard-copies and/or links to electronic copies) of each association’s publications;
• make local member rates for all our conferences, Professional Development/Learning activities and publications available to the full membership of both associations;
• hold two teleconferences each year between the Presidents and one other nominated member of each associations board/committee of management, and
• keep each other informed of important developments in drama education arising from each association’s local/national contexts.

We endeavour to:
• develop and collaborate on shared drama education projects specifically relevant to our region;
• develop and collaborate on a joint publication, and
• hold a regional drama/theatre education conference every next five years